Office Manager

About the position

Imagine: you are the person who makes sure everything runs smoothly behind the scenes at a specialized and progressive law firm in Amsterdam. Thanks to your overview and energy, the team can focus entirely on clients, while you make sure that the daily organization runs smoothly. On an average day, you open the agendas and immediately see where you can make a difference: you smartly schedule appointments, prepare the meeting and make sure minutes are ready as soon as the meeting is over. In between you keep files tidy, send correspondence or make quick arrangements for a colleague. Sometimes you will be busy with administrative processes or assist in preparing quotations, other times you will dive into the financial administration or check whether the stock in the office is still up to standard. Do you have an idea to refresh the website or socials? Then you get the space to pick it up. In short: you are the beating heart of our law firm. You bring structure, think ahead and take pleasure in arranging large and small matters. Specifically, you will occupy yourself with:

• Agenda management, correspondence and taking notes

• Filing, maintaining and archiving files

• Administration around files and processes (you’ll learn the systems quickly)

• Support with offers: structuring, managing, monitoring

• Financial administration: invoicing and sending reminders

• Watch inventory management and supplier contracts

• Thinking about marketing: website, socials and other expressions

• En course ad hoc thinking and participating in everything that’s going on!

What we are looking for

What do you bring?

• HBO working and thinking level

• Minimum 3 years of experience in a similar role

• Structured, accurate working style

• Autonomous, proactive and strong communicator

• Good command of Dutch and English

• A affinity with legal services (or curious about them)

• You like to organize and have a good conversation at the coffee machine

What you get

What do you get from us?

• A varied job where you really make a difference

• A close-knit team that appreciates and supports you

• Property workplace in Amsterdam

• Market salary + good conditions

• Year contract with a view to permanent employment

• All the space to think along and grow