Management Assistant

About the position

Are you someone who keeps an overview in a busy environment and knows how to bring structure to full schedules? Do you have a keen eye for detail and do you know how to turn hectic situations into calm and efficiency? Do you want to use your organizational skills on a strategic level, close to the core of an organization? Then this role is tailor-made for you! As a Management Assistant you will support the management team and the CEO in a dynamic phase of growth. You are the pivot who maintains an overview, makes processes run smoothly and ensures that the right information is available at the right time. You also lead the office team and contribute to a pleasant and professional working atmosphere.

• Head and efficiently plan agendas of the CEO and executive team.

• First point of contact for internal and external contacts of the CEO.

• Head the CEO’s mailbox: filtering, prioritizing and following up.

• Preparing, taking minutes and monitoring action items at management and board meetings.

• Support in preparing papers and presentations for strategic meetings.

• Oversee progress of strategic projects and contribute to implementation.

• Lead the office team and ensure smooth facility processes, procurement and contract management.

• Monitor administrative agreements and processes, including confidential communication with board and investors.

• Organize internal and external appointments, events and travel.

• Consider and help implement process improvements.

• Contribute to a strong organizational culture by coordinating internal initiatives.

• Externally represent the organization in networks or industry associations.

• Professional and hospitable reception of guests and relations.

What we are looking for

• Experienced support person who thinks solution-oriented, looks ahead and brings peace of mind even during busy periods.

• You switch effortlessly between details and overview and know when to move on.

• You work independently, like structure and are flexible when needed.

• You communicate clearly and professionally, both orally and in writing.

• You have a sense of administrative relationships and handle confidential information with care.

• You bring a positive and professional energy.

• HBO working and thinking level.

• Minimum 5 years of experience as a Management Assistant, Personal Assistant or similar role.

• Experience in executive or board level support.

• Excellent command of Dutch and English, orally and in writing.

• Reasonable experience with MS Office and digital scheduling systems.

• The availability of 32 to 40 hours per week.

What you get

• Salary up to €4,500 (based on 40 hours), depending on experience.

• Free on your birthday.

• An inspiring work environment with room for personal growth and development.

• A close-knit team that works together, laughs and supports each other.

• Access to FiscFree: inexpensive bicycle, gym memberships or work-from-home benefits.

• Opportunities for personal development and training.

• Good supervision with plenty of room to shape your role yourself.